Always back up your data before disaster strikes

One day you turn on your computer and it won’t start. Yikes! What now?
If you backed up your data, you won’t lose it no matter what the problem is. Backing up data is simple. For example, keep all your Word documents in a single Folder, then write that Folder to a plug-in USB memory stick after you update the documents. Or, write out all your data Folders once a week to a writeable CD.

For the few minutes it takes to make a backup, you’ll insure your data against a system meltdown. This also protects you if malware corrupts or destroys what’s on your disk drive.

If you didn’t back up your data and you have a system problem, you can still recover your data as long as the disk drive still works and the data files are not corrupted. You could, for example, take the disk drive out of the computer and place it into another Windows machine as its second drive. Then read your data — and back it up!

If the problem is that Windows won’t start up, the web offers tons of advice on how to fix and start Windows.

Another option is to start the machine using a Linux operating system CD and use Linux to read
and save data from your Windows disk. If the problem is that the disk drive itself fails, you’ll need your data backup. If you didn’t make one, your only option is to remove the drive and send it to a service that uses forensics to recover data. This is expensive and may or may not be able to restore your data. Learn the lesson from this guide rather than from experience – back up your data!

Encrypt your data

Even if you have locked your Windows system with a good password, anyone with physical access to your computer can still read the data!

One easy way to do this is simply to boot up the Linux operating system using a CD, then read the Windows files with Linux. This circumvents the Windows password that otherwise protects the files.

Modern versions of Windows like Vista and XP include built-in encryption. Right-click on either a Folder or File to see its Properties. The Properties’ Advanced button allows you to specify that all the files in the Folder or the single File will be automatically encrypted and decrypted for you. This protects that data from being read even if someone circumvents your Windows password. It is sufficient protection for most situations.

Alternatively, you might install free encryption software like TrueCrypt, BestCrypt or many others. If you encrypt your data, be sure you will always be able to decrypt it! If the encryption is based on a key you enter, you must remember the key. If the encryption is based on an encryption certificate, be sure to back up or “export” the certificates, as described here. You might wish to keep unencrypted backups of your data on CD or USB memory stick.

Laptop and notebook computers are most at risk to physical access by an outsider because they are most frequently lost or stolen — keep all data files your portable computer encrypted.